Virtual Event Solutions

At Web Courseworks, we offer both a platform and services to support your next virtual event. Leveraging our expertise in learning management, our virtual event solutions allow you to offer a seamless experience for attendees with a streamlined accreditation process.

If you’re an association that offers professional education, you’re in the right place. Whether you’re looking to offer a hybrid event or a fully virtual one, Web Courseworks will take care of the technical aspects so you can focus on the most important thing: your education.

Request a demo of Conference Now today.

Web Courseworks’ Virtual Event Solutions for Associations

Web Courseworks can help deliver your event virtually in a way that’s convenient, cost-effective, and most importantly, safe for your staff and your members. From configuring the virtual event to providing broadcast training and support services, Web Courseworks is here for you.

Webinar Production Services

 

From small group discussions to organization-wide presentations involving hundreds of participants, our webinar production services have you covered.

We’ll handle the technical aspects so you can focus on providing optimal content for attendees. Our services include:

Tech prep session with presenters

Managing the technical aspects of a live webinar

Pre-recording sessions with live moderation and chat facilitation upon broadcast

Hosting a live presentation and facilitating the live chat

Webinar production is one virtual event solution offered.
Virtual meeting services is one the virtual event solutions offered by Web Courseworks.

Virtual Meeting Services

Our production pedigree makes us experts at managing virtual meetings. We will take care of the technical aspects, so you don’t have to.

This includes:

Creating the infrastructure to enable live chat within your virtual event.

Offering direct integrations with popular video conferencing software for discussion within the virtual event itself.

Virtual Conference Setup

 

Conferences involve many moving parts, such as sessions, discussions, live chats, sponsors, keynotes, collaboration, and virtual trade show elements.

Prior to your event, our team will design and configure the Conference Now platform to meet your association’s virtual event needs. This includes:

Creating digital branding elements

Configuring the conference lobby and navigational elements

Uploading users and creating accounts

Setting up educational and virtual networking sessions

Creating the virtual exhibit hall and exhibitor landing pages

Conducting testing and quality assurance

Web Courseworks offers many virtual event solutions, including virtual conference setup.

Virtual Event Platform

Conference Now is our proprietary online event platform. Within this platform, you can manage hundreds of sessions, an exhibit hall, a poster hall, networking experiences, and more all in one centralized location.

Using the Conference Now platform, we will build an engaging virtual event for your association’s members from the ground up.

Virtual events are growing in popularity, but that doesn’t mean that these events are without logistical challenges. The Web Courseworks team will configure your event to ensure it’s a truly valuable experience for you and your members alike.

Benefits of Working with Web Courseworks

Whether you’re facing a quick pivot to virtual events or considering adjusting your long-term plans to take place in the digital sphere, there are benefits to working with the Web Courseworks team to facilitate the transition.

We craft virtual events for professional associations, handling the technical aspects from start-to-finish. You can rest assured that the event is interactive, engaging, and secure. As we provide support before, during, and after the event, you can focus on what really matters: the education of your attendees.

Review the case studies below to see our virtual event production services and Conference Now in action.

Conference Now was used to create an effective conference experience for AMIA.

The American Medical Informatics Association needed to host its 2020 Clinical Informatics Summit as a virtual event. Learn about their experience with Conference Now here.

The Associated General Contractors of America had one goal – to provide a quality conference experience for FedCon attendees on a virtual platform. Learn about their experience with Conference Now here.

Virtual Event Solutions: Frequently Asked Questions

What types of virtual events can you hold?

The Web Courseworks team can help your organization host a wide variety of virtual events, including:

  • Virtual Conferences
  • Virtual Trade Shows
  • Virtual Meetings
  • Virtual Educational Events
  • Webinars
  • Hybrid Events 

And much more!

What are the benefits of hosting a virtual event?

There are many benefits associated with hosting a virtual event, including:

  • Decreased overhead. When you’re not paying for a venue, catering, and in-person event staff, events are significantly more cost-efficient.
  • Increased reach. Members near and far are able to attend without the hassle of traveling and the associated expenses.
  • Increased accessibility. Those unable to attend your event due to accessibility issues will be able to tune in from the comfort of their own homes.
  • Insulation against crisis. Whether after a national disaster or during a global pandemic, virtual events are able to weather the storm and go on as planned.

To explore these benefits in-depth, check out this guide to virtual events for associations.

Where can I learn more about hosting a virtual event?

For many associations, pivoting to virtual events– while necessary– is uncharted territory. Explore the following additional resources on virtual association events to continue providing useful and safe events for your members:

If your association needs help pivoting to the digital events sphere, contact Web Courseworks today.

Download Anatomy of a Virtual Event to learn more.